Personal Information Published on E3P Website or Applications

All personal information displayed on the E3P website or E3P applications is subject to the following Specific Privacy Statement, accepted by the data subject prior to the collection of his/her personal data, and is published with his/her unambiguous consent.

Specific Privacy Statement

1. Description

E-Services are tools on the internet websites of the Joint Research Centre (JRC) enabling a given research community (e.g. committee, working group, project group, etc.) geographically spread across Europe (and beyond) to access and share on the Internet information, documents, publications, news, events, etc. Your personal data will be collected and further processed for the purposes detailed hereafter under point 2. For further details see Regulation (EU) 2018/1725

This e-Service is operated by the Renewables and Energy Efficiency Unit, Joint Research Centre (JRC). The Head of the Renewables and Energy Efficiency Unit who manages the processing acts as personal data processor.

As this processing collects and further processes personal data, Regulation (EC) 45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.

2. What personal information do we collect, what is the legal basis, for what purpose and through which technical means?

Identification Data:

The personal data collected and further processed may include: First name, Last name, Organisation, Title, Function, work email address, work mail address, individual and group photos, location and time stamp of when data has been collected through a personal device.

Legal Basis of processing:

Legal acts establishing the successive research framework programmes for the EU and Euratom and their implementing acts.

Registration and participation of data subjects are provided on a purely voluntary basis. The persons concerned have unambiguously given their consents (Art. 5 (d) of Regulation (CE) 45/2001).

This processing is lawful under article 5(a) of Regulation (EC) 45/2001.

This processing of personal data is not subject to art. 20 and art. 27.

Purpose of processing:

The purpose of the processing of personal data for the e-Services is to provide secure access and information exchange, management of data bases, including management of: communications to the E3P community.  Registered members may choose the preferred privacy level and extent of their own profile they wish to publish.

Technical Information:

The user data are collected through web forms and stored inside a database.

3. Who has access to your information and to whom is it disclosed?

Registered members may choose the preferred privacy level of each information they send by deciding whether their username is publicly associated to the information when this is published.

The European Commission will not share data with third parties for direct marketing.

4. How do we protect and safeguard your information?

The collected personal data is stored on the servers of JRC and underlie the Commission Decision C (2006) 3602 of 17/08/2006 "concerning the security of information systems used by the European Commission" defines IT security measures in force. Annex I defines the security requirements of EC Information Systems. Annex II defines the different actors and their responsibilities. Annex III defines the rules applicable by users. See notification DPO-1946.

5. How can you verify, modify or delete your information?

Registered users have direct password-protected web access to their profile and are able to update it or to cancel their registration or to request to unsubscribe from specific interest groups and/or publications.

6. How long do we keep your data?

Your personal data will remain in the database until the end of the project or for a maximum of 4 years starting from filling in the registration form on the Internet, unless the Controller launches an update of the registrations, asking the Data subjects to update or cancel the stored information including their personal data.

Registered users have password protected direct web access to their profile and can cancel their registration at any moment. In some cases user id's unused for a defined period are automatically deleted from the system.

7. Contact Information

Should you have any queries concerning the processing of your personal data, please address them to the controller. On questions relating to the protection of personal data, you can contact:

• DG JRC Data Protection Co-ordinator: jrc-data-protection-coordinator@ec.europa.eu
• Commission’s Data Protection Officer: data-protection-officer@ec.europa.eu

8. Recourse

In the event of a dispute, you can send a complaint to:

• the European Data Protection Supervisor: edps@edps.europa.eu

Collection of Anonymous Traffic Data on the E3P Website

When someone browses the E3P Website anonymous site usage information is collected via various technical means. The usage of the site is recorded in log files. These files contain no personal information, nor information about which other sites the visitor has browsed. They allow the JRC to improve the service by knowing its usage, and are processed anonymously.

Cookie Statement E3P

To make this site work properly, we sometimes place small data files called cookies on your device. Most big websites do this too.

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don't have to keep re-entering them whenever you come back to the site or browse from one page to another.

A cookie can be classified by its lifespan and the domain to which it belongs. By lifespan, a cookie is either a:

• session cookie which is erased when the user closes the browser or

• persistent cookie which remains on the user's computer/device for a pre-defined period of time.

How do we use cookies?

A visit to the EURAXESS website may generate the following types of cookie:

• Cookies to provide functionality

  • SESS[Unique ID]:This cookie allows logging in and remembering which contact forms you have submitted. This cookie is essential for site functionality and the user experience.

  • Drupal.tableDrag.showWeight, has_js: Our Content Management System, Drupal sets these cookies to store user interface preferences.

• Analytics cookies

  • _pk_ref, _pk_cvar, _pk_id, _pk_se: These cookies are set by the web analytics service Piwik. In order to comply with privacy regulations the analytics service does not track personal data, for example we anonymize your IP address.

• Third-party cookies

  • Some website pages use third party services or software, such as maps, online videos or social networking features. Many of these services may set cookies on your device and we do not control their operation.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

How to control cookies

Most browsers will allow you to control whether or not they accept cookies. Instructions for configuring cookie settings in some of the most popular browsers are available from these pages:

• Cookie settings in Internet Explorer
• Cookie settings in Firefox
• Cookie settings in Chrome
• Cookie settings in Safari

Detailed step by step guidance on how to control and delete cookies is also available from www.aboutcookies.org.